You spend hours rebuilding the same programs. Sunday after Sunday, client after client.
For in-person and online coaches
Personal trainer software. Less admin, more coaching.
Coachplan keeps your clients, programs and the day-to-day running of your business in one place. No spreadsheets, no PDFs, no messages scattered across five apps. Just more time for the part that matters: helping your clients.
No credit cardNo lock-inClient app included
Sound familiar?
Running a coaching business shouldn't feel like this.
One client replies on WhatsApp, another in your Instagram DMs, a third by text. Important check-ins get lost.
Clients lose momentum between sessions, and you only find out when they cancel.
01 — Programs
Build a client's program in minutes, not an evening.
Start from your best templates, adjust for the client in front of you, and assign it straight from their calendar. The personal touch stays. The copy-paste work goes.
- 1,200+ exercises with GIF demos, plus your own exercises with video. Drag them straight into the program, or let the optional AI helper draft a first version you shape
- Build week 1, then copy the numbers, exercises and supersets forward and adjust from there
- Supersets, RPE/RIR and units beyond kg: reps, pace, distance and time. Track what makes sense for each exercise
- Linear or week-by-week programs, alternative exercises and deload weeks. The program fits the client, not the other way round
02 — The client experience
Give clients an app that makes them feel looked after.
No more PDFs nobody opens. Your clients get their own coaching app with your logo and your colors: exercise demos, a training log, their nutrition and a direct line to you. That keeps them showing up.
- A client app with your branding, installed from the browser on iPhone and Android. No app store needed
- Progress photos, measurements and training history
- Messages and check-ins in one place
03 — Growth
Take on more clients without taking on more admin.
Leads, sign-ups and monthly billing stop eating your evenings. Coachplan handles the repetitive parts in the background, so your time goes to coaching.
- Your lead page collects name, email and answers to your own questions. Put it in your Instagram bio, on TikTok or wherever your audience is
- Turn a lead into a client with one form: payment, app access and welcome email set up in the same step
- After that, billing runs on its own: clients are charged every month, and fixed-length programs stop by themselves
From lead to paying client
LEADA new lead comes in through your lead page
AUTOTheir answers land in your leads overview. No retyping
YOUYou convert them with one form and switch on payment if you want
AUTOThe welcome email and login go out automatically, and billing runs every month
How it fits together
Fitness coaching software with every client in one place.
Coachplan replaces your spreadsheets, messaging apps and scattered tools. You focus on coaching. We handle the rest.
Workout builder
Keep the personal touch as you grow: 1,200+ exercises with GIF demos, your own exercises with video, supersets, alternative exercises and RPE/RIR with the units you choose. Save any program as a template and tailor it to the next client in seconds.
- Workout builder — Keep the personal touch as you grow: 1,200+ exercises with GIF demos, your own exercises with video, supersets, alternative exercises and RPE/RIR with the units you choose. Save any program as a template and tailor it to the next client in seconds.
- Meal plans with macros worked out for you — Build meal plans where calories, protein, carbs and fat are calculated from the grams you enter. Pull from a food database and recipe library, and clients see their plan in the app with a daily overview of meals and macros.
- Progress and measurements — Follow each client's progress with charts over time, body measurements and before-and-after photos side by side. It all lives on the client's profile, so you always have the full picture.
- A client app with your branding — Your clients get a professional app with your logo, your colors and your welcome message. Workouts, nutrition, messages, progress and tasks in one app they open every day. Installed from the browser, no app store needed. Included on every plan.
- In-app messaging — One channel instead of WhatsApp, Instagram DMs and texts. Chat with clients, share photos, videos and files in the same thread, and give feedback right on their training log. Nothing gets lost in your personal inbox.
- Tasks and check-ins — Set recurring tasks with photo uploads and reminders, like a daily meal photo, and send questionnaires when you need more detail. Coachplan also keeps an eye on client activity, so you can see at a glance who needs your attention.
- Client journals — Keep session and treatment notes on each client's profile, newest first. Write faster with your own templates, attach files and images, and every edit is saved as a version, so you can always see what changed. Print or export the journal when you need it outside Coachplan.
- Payments and billing — Take payments through Stripe: subscriptions that renew by themselves, one-off purchases and a clear view of who has paid. No per-client fees. You pay your fixed plan, however many clients you take on.
- Sell programs, courses and meal plans online — Package a program, course or meal plan, set a price and copy your checkout link. When someone pays through Stripe, they become a client with the content ready in their app. No manual setup. Want everything in one place? Turn on your store page and share a single link.
- Your store page: one link for everything you sell — No website? Turn on your store page and share one link instead of a separate checkout link for every product. Visitors see your logo, your welcome text and everything you sell, and buy through Stripe without creating an account. Setup takes a few minutes once your Stripe account is approved.
- Leads in Coachplan, not in your DMs — Share your lead link wherever your audience is: your Instagram bio, TikTok or website. Leads land in Coachplan with their name, contact details and answers to your own questions, not in a DM thread or a Google Form. Turn a lead into a client with one form and get them started without exporting or copying anything.
- Programs that run on schedule — Build a course once. Programs, tasks and questionnaires are released day by day from the moment a client enrolls. No sending things out by hand, no forgotten follow-ups.
Coachplan has 30+ features, built around your whole coaching week.
See every Coachplan featureFor personal trainers and online coaches
Built around the way you actually coach
Whether you coach one-to-one, online or in a clinic, Coachplan fits the way you already work.
Coach in the gym and online, from one place
Build programs, keep up with check-ins and give your clients an app with your branding, whether you see them on the gym floor, online or both. No spreadsheets, and a lot less admin between sessions.
See Coachplan for in-person and hybrid trainersAlso for:Nutrition coaches
Before and after
Leave the old way behind.
The old way
- Programs in spreadsheets and PDFs
- Messages spread across WhatsApp, DMs and email
- Chasing payments every month
- No idea how clients are doing between sessions
- PDFs nobody opens
- Paying more for every client you add
With Coachplan
- Programs built in minutes from your templates
- Every client conversation in one place
- Monthly billing that runs by itself
- See who's on track and who needs you
- A client app with your logo and exercise demos
- One fixed price, no per-client fees
Fixed plans from $40/mo
- No per-client fees
- 30 days free
- No lock-in
Coming from another platform? Compare us with Trainerize · Everfit · TrueCoach · My PT Hub · PT Distinction · Coachway · all comparisons · how switching works . We'll help you move your clients and programs over, free.
Getting started
Up and running from day one.
No complicated setup. Sign up and start with your first client today.
01
Create your account
Create your account in a few steps. No credit card needed.
02
Set up your programs
Build programs from scratch, or start from a ready-made template.
03
Invite your clients
Share one link. Clients add the app to their phone from the browser and they're connected.
04
Start coaching
Send programs, follow progress and stay in touch, all in one place.
Start your free trial
Switching from another platform? We'll help you move your clients and data over, free.
Frequently asked questions
Everything you need to know about Coachplan.
Coachplan is personal trainer and fitness coaching software. It keeps workout programs, meal plans, check-ins, client messages, progress tracking and payments in one place, so you spend less time on admin and give clients a more professional experience. See every feature.
Coachplan is built for in-person and hybrid personal trainers, online coaches, nutrition coaches, physiotherapists and other professionals who coach clients. It works whether you coach on your own or as part of a team.
Yes. Your clients get a client app with your logo and colors, where they see their workouts, meal plans, messages and progress. It works on iPhone and Android and is installed straight from the browser, so there is no app store download. It's included on every plan.
You get full access to every feature for 30 days, free. No credit card needed. When the trial ends, pick the plan that fits, or simply stop. Nothing is charged.
Several things. When you create a client, Coachplan sends the welcome email and login automatically. Monthly payments are charged through Stripe without you lifting a finger. If you build a course, its programs, tasks and questionnaires are released day by day once the client enrolls. And when someone buys one of your products, they become a client with the content ready in their app. Leads from your lead page land in your leads overview, ready to turn into a client with one form. See how automation works.
Yes. You can build and share meal plans with macros calculated for you, using a food database and recipe library. Clients see their meal plan in the app, right next to their training.
No. Every plan is month to month with no lock-in. You can upgrade, downgrade or cancel at any time.
Coachplan starts at $40/mo on the Starter plan. There are also Grow ($70/mo), Pro ($115/mo) and Unlimited ($300/mo). Every plan is a fixed monthly price with no per-client fees, and the client app is included on all of them. Every plan starts with a 30-day free trial, no credit card needed.
Coachplan is built around the way coaches actually work, with programs, nutrition, check-ins, messaging and payments in one place. Every plan is one fixed monthly price with no per-client fees, and your branded client app is included on every plan rather than sold as an add-on. See the detailed comparisons: Trainerize alternative, TrueCoach alternative, Everfit alternative, Coachway alternative, My PT Hub alternative and PT Distinction alternative, or all comparisons in one place.
Yes. We'll help you move your clients, programs and data from your current platform, free. See how switching works, or get in touch and we'll walk you through it.
Coachplan is run by a Danish company. Client data, including body measurements, progress photos and notes, is stored securely and encrypted. Our privacy policy has the details.
Yes. Create a checkout link for any workout program, course or meal plan and share it wherever your audience is. Turn on your store page to gather all your products on one public page with a single link. No website or online shop needed. See how selling works.
Take control of your coaching business.
Start your 30-day free trial. No credit card, just a better week as a coach. Fixed plans from $40/mo, with no per-client fees.